There are twenty four hours in a day.That seem like a lot of time.But do we work round the clock? No! Absolutely not.So how can an employer get the best out of an employee for time spent at work?
So many factors could be responsible for dwindling employee productivity.It ranges from family,health,psychological reasons or depression or even downright laziness etc.But in this blog post,we are only concentrating on ways to increase employee productivity.
Generally,i think that there are two ways of increasing employee output-putting in more hours or work smarter.The latter sounds pretty cool and interesting.But trust me it isn’t all that easy as it sounds.
What is a boss suppose to do when you see signs of an unproductive employee? Confront him or her and yell? By the end of that dressing down,you would have succeeded in helping the employee drive his or her productivity further down.
However an unproductive employee should not be encouraged.
The need to ensure increase employee productivity can not be over emphasized and it is a reality no business can ignore.
Quick Steps To Ensure Employee Productivity
First employers need to identify the cause of reduced employee productivity.And subsequently take steps to suppress and mitigate these productivity-killers from re-occurring.
However, avoidance is not enough. A proactive stance is always preferable.
Here are just some of the many ways you can motivate an employee to be a productive member of your team:
1. Create a family like atmosphere.
No one likes to feel unloved or treated like an outcast.This is true for employees too. Think of it this way.There’s that one family who always get under your skin,still you still have their interests at heart.
The same should apply to your employees. Make sure your employees know that regardless of how you feel about them that you always have their backs and are willing to go to war for them.
2. Make all employees accountable for their goals and their assignments.
Don’t give generic orders; be specific. Delegate duties to individuals and make sure the individual understands the responsibility involved with the task; make sure he/she understands that the accountability of that task rests solely on his/her shoulders.
3.Ensure that you follow up on the progress at various stages
Don’t delegate duties and relax or go to sleep;you will do well to constantly check on or follow up on task delegated to ensure effective output. If you can’t follow up; then delegate the role or hire a supervisor to take your place.
4. Encourage Employees to take regular breaks.
This may sound ridiculous, but taking scheduled regular breaks can actually help improve concentration. Some research has established the fact that taking short breaks during long tasks helps you to maintain a constant level of performance; while working at a task without breaks leads to a steady decline in performance.
5. Training and retraining.
There is nothing worse than being oblivious of what to do. You feel lost, confused, and frustrated all at the same time. Everyone hates not knowing what to do. Employee productivity is more likely when an employee understand what exactly is expected from him or her when given a specific task.
Training gives confidence and confidence leads to employee productivity.
6. Small incentives can do the magic.
You will be surprised at how powerful little incentives can do wonders in the work place. It has nothing to do with the money or the monetary value but more on that fact that their is a goal that all employees are trying to reach.
7.Provide the right equipment.
Make sure that the everyday equipment in the office works! There is nothing worse than having an employee say that they couldn’t complete their daily tasks because “the computer was down.” Do not give them any excuses to slack off.
People tend to think highly of their ability to multitask. It is assumed that multi tasking is an important skill for increasing efficiency, the opposite may in fact be true. Psychologists have found attempting to do several tasks at once can result in lost time and productivity. Instead, make a habit of committing to a single task before moving on to your next project.
9. Tell Employees You don’t expect perfection.
It’s common for entrepreneurs to get hung up on attempting to perfect a task–the reality is nothing is ever perfect. Rather than wasting time chasing after this illusion, bang out your task to the best of your ability and move on. It’s better to complete the task and move it off your plate; if need be, you can always come back and adjust or improve it later.
10. Answer questions.
Just like a man would rather be lost than ask for advice, an employee may feel it is better to do something wrong than to ask for how to do something right! For various reasons such as being scared or not wanting to show a lack of specific knowledge to what is expected from them (see number 3), an employee will not move. You are the person in charge for a reason. Hammer the point home that asking questions is a good thing. Answering questions clearly and in a timely manner will keep the productivity going.
11.Celebrate the smallest of achievements.
When an employee sees realizes that every positive contribution to the team is acknowledged, he or she knows that their actions count and that what they do is really making a difference.
12. Set Clear Goals and Provide Feedback
Employees or personnel will be more motivated if they know what they are expected to achieve. Clearly highlighting goals or stating a company vision provides guidance for everyone.
Short-term goals, in particular, are effective in encouraging employees to properly manage their speed in doing tasks to meet targets. Additionally, it is important to provide feedback or show that employees are being supervised. Accomplishments should be acknowledged, while errors or failures in meeting targets should be promptly addressed. Good management practices can enhance and help maintain employee productivity.
13. Not one employee is more valuable than the others
There is nothing worse in the work force than seeing employees not being treated as equals. We all have experienced having a peer who was viewed as the “favorite.” We also remember how discouraging and resentful that made us. If you are a boss and you have favorites, you run the wrist of having a split workforce.
In a time when competition for work is at its highest we must all remember that we are being watched. That includes bosses, managers, and supervisors. You were placed in charge for a reason. Use employees properly and your workload will be that much easier.
14.Effective and efficient communication
Communication, without a doubt, is a crucial aspect of business operations. Without an effective system of communication in place, you will have difficulty in achieving goals and even in functioning properly. Communication here, by the way, is not just the simple use of devices, such as phones or verbal and written exchanges of information. It is about designing and using communication systems that are appropriate for the needs of a business or company.
Effective and efficient communication means that employees should know the hierarchy and expertise within the company. They should know who to reach out to regarding their concerns.
In terms of tools, take advantage of modern platforms and applications available. Enterprise social networking tools such as Yammer make it easier for employees tocontribute to institutional knowledge and help colleagues with onboarding. Cloud-based office suites like Office 365 help contribute to a culture of sharing and helping across the enterprise.
Maintaining and enhancing productivity in the workplace is not always very easy to accomplish but it can also be boiled down to some simple concepts. Here are three key things to remember: the need for employee motivation, the proactive involvement of managers, and the use of technologies and systems that greatly help employees in doing their work more efficiently. If you thoughtfully execute plans with those concepts in mind, you are on the right track.
15. Be a role model.
When people see the boss working, they will also work. When they see the boss slack off, they will do the same. A workforce will always mirror their immediate supervisors.
If you successfully implement these strategies,employee productivity in your organization is bound to increase in no time.